In a fiercely competitive retail environment, an edge is vital. “RetailKIT – Retail Billing software” Software has given that edge through “RetailKIT – Retail Billing software” , a world-class application that provides the total solution for retails operations ranging from shop to enterprise.
“RetailKIT – Retail Billing software” deploys state-of-the-art open architecture, running 32-bit windows 95/98/Windows NT with standard LAN, Based on Master / Slave, Client-server models, and Object-oriented technology (COM / ActiveX). The data is managed through MS Access and MS-SQL, Providing integrity and Flexibility. A wide range of standard peripheral and external interfaces are supported through ““RetailKIT – Retail Billing software”” interfaces. Extensive functionality, excellent performance, Flexibility, and resilience make ““RetailKIT – Retail Billing software”“ a Success Story.
RELIABLE SYSTEM FOR RETAILERS WORLDWIDE
“RetailKIT – Retail Billing software” is a powerful program for Point of Sale, Merchandising, and Inventory Control. Its hundreds of features are finely coordinated together. The current release – “RetailKIT – Retail Billing software” – includes new 32-bit windows modules that are revolutionary in their scope and depth.
“RetailKIT – Retail Billing software” consists of two modules “RetailKIT – Retail Billing software” – Stores(POS & Merchandising) for a store management system and “RetailKIT – Retail Billing software” – Warehouse Management System (BackOffice) for warehouse management system is an integrated solution, which goes beyond sales, administration, and support. Coupled with years of research and understanding of global retail and distribution business, the “RetailKIT – Retail Billing software” solution is intelligently endowed with diversified Retail Trade practices knowledge and advanced retail and solution for retail sales and warehouse control.
Whether the business is a general store, supermarket, multi-store departmental store, consumer goods chain store, “RetailKIT – Retail Billing software” is an ideal solution that keeps you ahead of competitions.
As a standard packaged software, the entry-level “RetailKIT – Retail Billing software” – Stores for store management system can be implemented quickly and economically. For increases functionality, advanced options can easily be added on, expanding to “RetailKIT – Retail Billing software” – Warehouse Management system for a warehouse management system. The solutions can further be customized for specific retail trade meeting specific requirements.
- Happy Customers
- Winning customer loyalty through a membership
- Better Store Planning program
- Greater variety of merchandises
- Faster Check-outs
- Improved efficiency
- Optimized Stock level
- Track fast and slow-moving items
- Easy price management
- Full-features inventory control
- Timely sales data for analysis and planning
- seamless flow from issuing quotations to billing customers
- various discount schemes to motivate your sales creatively
- controlling retail sales while managing a trading business.
- Centralized Purchasing and distribution
- Global Price changes and merchandise information update
- instant update on sales performance and inventory movement
- accurate data for prudent decision making
- improved workforce productivity
For a complete overview of the new features in “RetailKIT – Retail Billing software” wide range of standard features.
“RetailKIT – Retail Billing software” comprises of these powerful components:
- “RetailKIT – Retail Billing software” – Stores for store management system
- “RetailKIT – Retail Billing software” – Warehouse for warehouse management system
1. The “RetailKIT – Retail Billing software” – Stores for store management system
“RetailKIT – Retail Billing software” – stores for store management system is designed to help the retail manager improve business performance. They are providing comprehensive sales analysis, inventory, and resources planning reports. “RetailKIT – Retail Billing software” features ease of use and fast, accurate checkouts that reduce human error. These are some POS Functions:
POS Cash Drawer and Receipt Functions
“RetailKIT – Retail Billing software” rings up sales like any register, but faster. All data is captured for analysis, and inventory is updated in real-time. The Program drives an interactive cash drawer, receipt printer, bar code scanner, shopper display unit, MICR cheque reader (to capture cheque number and bank details), portable data capturing unit, and magnetic card stripe reader. “RetailKIT – Retail Billing software” is also compatible with the WINCOR NIXDORF, EPSON, and IBM SureOne™ Point of Sale unit. The Point fo sale terminal can be a single, stand-alone unit or part of a network of multiple POSes and other workstations.
Items Quantity and price lookup
Why Should a store lose customers and sales because clerks can’t find an item or price? “RetailKIT – Retail Billing software” allows an instant view of whether an item is in stock at this store. It allows immediate lookup of the correct price of an item, which may have lost its tag. The system can be used to identify and find items similar to what the customer is looking for, whether by the vendor, price range, colour, etc.
POS Summary Reports
The daily X/Z Out Report provides a summary of all the day’s activity at a POS station, Or for a particular clerk, or for the whole store. It totals up sales, returns, Tax, and sums paid in and paid out for each tender and each credit card. It lists and totals all sums in or out for special transactions, such as gift certificates. It lists all checks accepted for the day with ID information. It totals all line item discounts by the reasons they were given. This Report reconciles the drawer easily and swiftly, and its exact breakdowns can help isolate procedural errors for correction.
Multiple payment methods
Supports multiple payment methods, such as cash, credit card, cash card, discount card, vouchers or combinations of different tender methods in a single purchase.
Supports multi-currency payment to eliminate manual calculation. For any payment in foreign currency, the system will convert automatically to local currency according to the preset exchange rate.
Multiple Sales Measure
Retailers are able to track merchandise in different sales measures. For example, eggs can be bought in few dozens and sold in either a dozen packaging or by separate pieces; likewise, liquor can be purchased in cartons but sold by cans, bottles, jugs, or glasses.
On-hand quantity can be tracked by multiple measurements.
Multiple Sales Discount
Flexible discount features allow the retailer to run the storewide discount sale to grant certain discounts to a selected category of customers and merchandises, otherwise to control discount given by salesperson. Discounts can be calculated by percentages or by absolute value.
Multiple Hold of customers
To minimize the waiting time in the queue, the “RetailKIT – Retail Billing software” sales Modules allows multiple Hold of customers.
The feature enables the cashier to receive new customers while holding on the existing unpaid bill, a unique function, especially for retail outlets.
Cash Drawer reconciliation can be performed at the end of every day, or whenever required. A summary of daily sales at each cash register can be consolidated for management reports and analysis.
Reconciliation report records beginning balance, deposit and withdrawal, sales within each shift, and the amount received/ counted.
The system facilitates media / monetary declaration by the cashier, and then it is crossed checked with the system for any excess or shortage.
If excess or deficit amount occurs, transactions journals and sales report can be audited and investigated.
Vat, Tax, and pluses
For regulatory requirements or industry practices, retailers are sometimes required to impose additional charges in the “RetailKIT – Retail Billing software” sales, such as value-added tax, sales tax, service tax, or pluses.
The system allows us to create multiple VAT, assigns different VAT to different merchandises. At the point of sales, various taxes can be combined and charged to a single transaction.
Comprehensive security access
Allow retail managers to restrict unauthorized access to any module in the Program and any function key of each module. Their respective designated job functions can define an operator’s access rights.
To keep the profits and costs confidential, the system can be built to conceal the cost of merchandise from Retail operators.
All exceptional sales activities such as merchandise sales and Returns, Abnormal stock Out can be tracked to prevent purloining.
Disaster Recovery (Local Off-line)
In a mission-critical environment, Local off-line operations provide additional recovery support in the event of emergency and network breakdown.
Cash Register can be switched to operate on local station automatically during network failure, allowing the cashier to continue ring in sales.
Sales data will be uploaded when network resumes and all transactions will be merged at the server.
Local Off-line operation can also be activated, especially for specific purposes.
Remote Off-line support is a unique and cost-effective solution for businesses with many small retail shop-front and outlets. It offers substantial savings on further hardware investments.
Remote Off-line function tracks retail sales and inventory movement at each outlet and uploads sales data periodically to the warehouse.
The feature allows a retail shop to perform all retail sales activities and the warehouse to manage purchasing, billing, and inventory control, leaving the operation at outlets reliable and straightforward.
Customer Relation Functions.
“RetailKIT – Retail Billing software” includes practical tools to Increase Traffic and Create customer Loyalty. Following are some of these:
Customer Lists and Mailings:
Selective Customer Mailing
Attracting a new customer costs five times more than keeping one. This is why “RetailKIT – Retail Billing software” is geared toward improving customer relations. Customer mailings can be automatically selected and labels printed, using any aspect of the customer’s history. “RetailKIT – Retail Billing software” can select by vendor or style, the total amount spent, time since the last visit, size, birthday, etc. Mail to specific customer groups generates a much larger return than general mailings. There are hundreds of ways that retailers have used the systems mailing capacity to increase store traffic and sales volume.
Unlimted Customer Base.
With “RetailKIT – Retail Billing software”, there is no limit to the size of the customer base, other than the amount of space on a hard drive. In a multi-store operation, names can optionally be distributed to all stores and thus allow a customer to be recognized at any store in the chain. Further, in addition to the purchasing history that the retail expert automatically builds, each customer record contains the option for a user-designed Memo page for an organized recording of crucial information.
Preferred customer pricing
Preferred pricing can be a simple per cent discount. Still, it can also be fine-tuned to accommodate exceptions or variations in the discounts offered as part of any given price level.
They planned pricing and markdowns.
Planned pricing is a new merchandising tool used to change pricing on certain inventory items for a preset time period. This allows users to plan up to four price changes in advance on a style-by-style or item-by-item basis. This could be a continual reduction at the end of a season or a special promotional sale.
Planned pricing gives the retailer a new method to unload stock through scheduled markdowns. It safeguards against special promotions being lost in the shuffle with its advanced scheduling capabilities. It is easy to implement in any type of retail environment.
The Markdown module has the ability to:
- mark up prices, by dollar amount or percentage.
- round prices by cents or dollars
- print markdown reports
Mail Order and Catalog Sales
The ability to handle gift registers is just one function of the retailKIT sales order module. As temporary documents that record planned future sales and keep track of deposits, paid sales orders are quite versatile. They are also ideal for handling layaways, special orders, catalog and mail orders, backorders, and sales proposals. Sales orders will automatically prompt purchase orders by which to satisfy them, and those portions of the order which are filled can be converted to sales while leaving the remainder open.
Membership / Stored-Value Card
The membership card feature allows businesses to issue membership cards and grant discounts to their members according to the pre-defined member discount table. “RetailKIT – Retail Billing software” supports smart cards.
The membership program feature wins customer loyalty at repeated purchases. Stored-value card eases the payment process and propels the retail business towards an increasingly cash-free society.
Stored-value card format can be customized to capture specific information. The stored-value card can be topped up via the system.
2. The “RetailKIT – Retail Billing software” – Warehouse management system for the warehouse management system.
It is always a challenge for companies to optimize their inventory level: resolving the trade-off between maintaining a high level of customer service and retaining adequate but not excessive inventory. The heart of “RetailKIT – Retail Billing software” is a sophisticated Perpetual Inventory which reflects and contributes to activity in every other module.
Stock on Hand, on Order
Inventory by the vendor, Department, class, style, color, size
Complex inventory can be sorted by vendor, department, class, subclass, style, season, colour, size, etc. “RetailKIT – Retail Billing software” displays inventory on a lineal display. There is no extra data entry needed to update inventory management; ordering, receiving, ticketing, and selling on the system is required in order to keep the database current.
Often one wants to view only the inventory items that match specific criteria. “RetailKIT – Retail Billing software” filters out things that do not match the user’s Viewing criteria. Users can quickly see items selected by the vendor, Department, style, size, colour, price range, date last received or last sold, etc. Once having called up a selected group of inventory items, the user may flip from store to store viewing the same selection in different locations. Having chosen an item, a keystroke will display the quantities of that item on hand in each store of the company.
Stock on Hand, On Order, Received, Sold
Inventory screens can show company totals on hand, on order, received, and sold for each inventory item. Or one can select cost, price, margin, first/ last date sold, dates received, EAN/ UPC codes, or other elements. From the warehouse, a user can view quantities at other stores. This can call be done with inventory lookup; no reports module or printed reports are necessary.
MBQ (Minimum base quantity)
To keep a steady stock watch for the reorder of essential goods is time-consuming and vital to profits. “RetailKIT – Retail Billing software” can use each store’s own sales history to compute the MBQ level of an item. The retailer can devise a strategy (e.g., days of supply modified by season) which the system will implement by consulting past sales levels. This profit-enhancing feature uses sales history to calculate scientifically what and when to reorder, with less paperwork and less guesswork. MBQ (Minimum base quantity) methodology has been used for efficiently handling the inventory based on past sales track.
Purchase Orders, Receiving and Ticketing
Automated Orders and Receiving
Over and under-buying is the most common costly mistake in retail, yet is one of the easiest to reduce by the use of effective computerization. “RetailKIT – Retail Billing software” streamlined purchase order functions increase control over the many products carried by even a small retail operation. They are creating purchases orders in both quick and easy. A one-step process adds new merchandise descriptions into the inventory, includes it on the PO, incorporates it into On Order quantities with expected ship dates, and, if desired, prints high-quality price tags.
Over-and under-shipments and vendor substitutions can be smoothly handled.
As merchandise is received, “RetailKIT – Retail Billing software” generates a GRN that displays all the information needed to verify the shipment against the PO and packing slip. Returns to the vendor can be generated on the spot or later. Receiving without a PO is also facilitated, as merchandise can be entered on the fly or instantly called up. Merchandise in the system whose EAN / UPC codes have been scanned can be received by the direct scanning of the EAN / UPCs directly into the receiving document.
This one-step receiving process updates inventory by units, costs, and retail, and implements authorized price adjustments. It produces designed or standard price tags for the quantities of goods received. Receiving vouchers can update accounts payable. “RetailKIT – Retail Billing software” supports drop shipments to multiple stores by providing receiving capability at any remote site, where earlier POS will have been distributed by the system.
Pricing and Markdowns
Setting prices and Margins
The price of the merchandise is usually set either when the order is placed or when goods are received and ticketed. “RetailKIT – Retail Billing software” knows the cost of goods from the PO and when the retail price is entered it will insert the correct margin %; or vice versa, desired margin levels can be entered for entire departments or classes of merchandise, and the system will after that suggest the appropriate retail prices without further prompting.
Markdowns and planned promotions
The Markdown module can mark prices up or down, by dollar amount or percentage, and can round prices by cents or dollars.
Planned promotions are a merchandising tool in “RetailKIT – Retail Billing software” used to establish up to four price changes in advance for any group of items. Example; Graduated price reductions in the late weeks of a season.
Package, KIT, and quantity pricing.
“RetailKIT – Retail Billing software” can support quantity pricing – such a “3 for $10.00” – when the price of an item changes by the quantity purchased. These price levels are established in the warehouse and take effect automatically at POS. Special pricing can also be set for kits or packages of goods containing pre-designated items, where the price of the kit may be less than the sum price of all the parts.
Multi-store distribution and transfers
Distribution of goods
When distributions or transfers are ordered at the warehouse, “RetailKIT – Retail Billing software” will automatically inform all the sending and receiving stores as a routine part of the polling prices each day. Actual Transfers are securely managed using out Slips and in slips, which can be generated at store level by the system. slips can also be quickly made on the fly with a bar code scanner at any site. This procedure maintains a current record of merchandise in Transit – including when it left, by whom it was consigned, and by what means of transport. Any discrepancy between quantities sent and received is automatically brought to the attention of the retailer. Most importantly, goods can be decisively and continuously expedited to the locations where they will generate the highest profit in a short period. By comparing “Days of supply” in several stores for an item or group of things, the system can recommend those transfers to optimize sales.
Flash query on-line reports, graphs
Knowing whether an item is moving well o slowly is critical to profitability. Without the best-computerized inventory tracking, your ability to respond is limited. “RetailKIT – Retail Billing software” takes the guesswork out of inventory management and puts you in control.
“RetailKIT – Retail Billing software” can display your inventory in multiple formats analysis of any selected merchandise.
Information such as stock levels for each store committed quantities, and open purchase orders are always at your fingertips with “RetailKIT – Retail Billing software”. Whether you are purchasing, receiving, transferring, or selling merchandise, you still have up-to-date inventory information.
Preset and user-defined Reports
Hot/cold seller analysis
Every retailer needs to know what is selling and what is not continually. “RetailKIT – Retail Billing software”’s “Best Seller” report is instantly available for any store or group of stores, by specific style or item, by Department or by the manufacturer. It can rank any number of best (or worst) sellers by volume, profit, or units. And the Report can be called up any time for anytime period, current or past.
This is one example of a “RetailKIT – Retail Billing software” preset report which can be activated for any period and any range of activity.
Portable data terminal with descriptions
Studies show that an average of 4% of inventory in retail is lost through shrinkage caused by internal or external theft. Physical inventories can isolate shrinkage a greatly deter internal theft. Physical inventories with a “RetailKIT – Retail Billing software” portable terminal takes only a fraction of the time required for manual counts, and accuracy is far better. The system reports for manual counts, and accuracy is far better. The system reports any discrepancies between the physical count and recorded inventory on hand. Upon command, it updates the recorded list to match the new physical and provides a complete report in the process.
The portable terminal can perform quantity and price verifications using pre-loaded inventory data. When merchandise is scanned, the unit can display a brief description, correct retail price, and the expected quantity on hand. This makes it easy to detect pricing errors, mis-ticketing, and missing merchandise on the spot.
Merchandise Category Management
Category Management function allows the retailer to manage merchandise categories by strategic business units. Merchandise can be grouped by manufacturers, styles, models, colours, and gender classification.
Merchandises can be divided into groups, which share the same properties. Merchandise group template eases the data entry and Report.
20 characters merchandise code can be segmented to identify traits of certain goods, such as brand, model, colour, size matrix, and so on.
Segmented information can be used for inquiry, search, the printing of reports, and analyzing merchandise information more effectively.
Stock-out routine handles stock reduction from non-sales activities: such as gift giveaways, stock shrinkage, or damaged goods.
Abnormal stock-out is tracked by pre-defined control accounts for inventory adjustments and financial updates.
Proactive Inventory control management
Seamless integration of retail sales and inventory control made on-line updates of sales and inventory possible. The retailer can analyze sales trends and profits level fo each category of merchandise, customer preference at the different geographical regions, and tack vendor’s standard lead-time for delivery.
Instant updates of supply and demand help the retailers optimize inventory, proactively forecast replenishment, and become more competitive in providing the correct stock with the right quantity on time.
RetailKIT POS LINK & POS/ MIS
Chain-store retailing has become prevalent in the global marketplace, where the transfer of stock between multiple branches if often required. It is almost impossible to keep track of inventory movement manually for large volumes and ensure data accuracy at the same time. POS Link acts as an information highway linking all branches and the warehouse, either via a telephone line or storage media such as diskettes. “RetailKIT – Retail Billing software” Management Information system (POS/MIS) consolidates information from various branches to provide comprehensive enterprise-wide Reports and analysis. It Offers the management insights into the latest retail trend and financial situation of each local and remote retail operation.
Instant updates of branch transfer
Multi-store and multi-branch transfer features allow the retailer to transfer merchandise on-demand from one store or retail branch to another.
The routine updates the stock status on-line and inventory movement can be printed immediately to reflect the latest changes.
Remote Communication Between warehouse and retail store
The global price change can be implemented at the warehouse and downloaded to each retail shop. Detailed sales information can further be tracked at the retail shop and uploaded to the warehouse through modem or diskette daily, or whenever required.
The RetailKIT MIS system
The POS / MIS System has a distinct advantage of consolidating the master information of customers and sales and vendors’ Merchandise records at the warehouse.
MIS report provides detailed information on sales performance and inventory movement of each branch, comparison of promotional sales, cost analysis of each branch, stock level, and replenishment plan, and abnormal stock control of subsidiaries, etc.
“RetailKIT – Retail Billing software” has been developed with many special functions to Add Flexibility and widen application.
Multi-store Management Tools
High speed automated multi-store polling.
“RetailKIT – Retail Billing software” has included its sophisticated polling and communication procedures for multi-store operations. “RetailKIT – Retail Billing software” exchanges daily information and updates between stores and warehouses.
Polling can be scheduled by the retailer to be done by the system late at night. In the morning, Sales, receiving, and new customer information data is available at the store. This feature includes a complete e-mail facility as well as the transfer of merchandising documents.
A new feature for more extensive multi-store operations is multi-user polling, which permits the central system to receive data from several stores. This dramatically shortens the time required to poll a large number of stores each night. New advanced procedures using the internet will make polling even simpler and more convenient in the near future.
New or Small Store Option
“RetailKIT – Retail Billing software”(Stores and Warehouse Management)
The original development of “RetailKIT – Retail Billing software” was geared towards the small single store environment. A multitude of enhancements and capabilities were derived in response to demands from larger stores and multi-store companies.
Inevitably the cost of the Program – including the training and support to properly implement it – grew beyond the reach of some small single stores to comfortably afford. At the same time, it was still the best Program for the small single more. And since most small stores would like to get big, “RetailKIT – Retail Billing software” provides a natural growth path up to multiple stores.
The solution to this is a particular version of “RetailKIT – Retail Billing software” geared specifically towards very small stores or start-ups. This Program is “RetailKIT – Retail Billing software” (Stores and warehouse management). While retaining all of the vital features of “RetailKIT – Retail Billing software” needed for basic retail operations, it is specially priced to accommodate the limited budget of someone just starting in the retail business.
International Retail Capacity
To do business at Retail POS level in different countries, many variables have to be addressed in a software product. Among the international features of the system.
- Euro-ready including complete currency triangulation
- currency conversion at daily rates with the change in either currency
- European VAT tax and de-taxing of tourist purchases on departure
- fiscal printers for tax compliance requirements in certain countries
- ability to process international EAN / UPC
- establishment of multilingual local training and support
Full Features List
- Intuitive, colorful, full-screen applications
- easy to learn, easy to operate
Point of sale
- User-friendly screen with big fonts for essential figures, subtotal, total change, item codes, etc.
- Detailed item description
- EAN / UPC#, PLU# or SKU# lookup
- Dept. / Description lookup
- Bar code scanning
- Multiple bar code methodologies
- Define the different type of discounts
- Non-inventory sales
- Sale, Void, Refund of Item
- Item Search (Lookup) by code, name, department, and category
- No sale(Open cash drawer without sale)
- Repeat (Repeat last item entry)
- Pay IN / OUT
- Suspend the order and resume
- Cancel receipt
- Deposit collection, utilization, and forfeiture
- Pause (Lock sales screen from unauthorized access while cashier walks away from the counter)
- Multiple price levels
- Quantity/price override
- Flash reports on committed inventory
- Markup, markdown Adjustments
- Define payment modes
- Define currency and exchange rates
- adjustment memos(Audit trail)
- Training mode
- Create SKU
- Link SKU to Department and category
- Create and link PLU to SKU
- Creation of vendors
- Inventory by the vendor, Department, class, sub-class, size, and colour
- Detailed inventory descriptions
- tag printing (bar code)
- purchase orders
- auto-generated MBQ Levels
- Auto PO generations
- Distribution control
- Stock balancing
- inter-store transfers
- Multiple price levels
- flash reports on committed inventory
- mark up, markdown adjustments
- portable bar code readers
- view inventory at other stores
- Goods received note
- Goods outward note
- stock transfer – out
- stock transfer – in
- kit master
- purchase in
- purchase out
- stock write off
- adjustments memos(audit trail)
- Name/ address database
- capture customer info from billing
- purchase history
- targeted mailings
- store credit control
- international zip codes
- Customer info can be shared among entire chain
- customer label printing
- monthly purchase summary
- yearly purchase summary
- minimum purchase summary
- top performance(for the year)
- Sales / performance / productivity
- Cashier / Clerk tracking
Reports and Analysis
- Department, vendor, style statistics
- Best/ worst sellers
- Stock distribution
- Merchandise on order
- Inventory activity
- ODBC database
- profit contribution
- turn, stock to sales, sell-through, days of supply
- Audit report
- Batch reporting
- sophisticated export module for crystal reports
- Z and X Reading report
- Hourly sales report
- Bill Summary
- Sales report
- media report
- Stock movement report
- Stocklist report
- VIP customer report
- Fast / Slow moving report
and Many more
- Inter-store communications (pooling)
- Integrated accounting to 3rd party accounting software
- Gift registry (Store/company full)
- Mail-order sales
- Multiple rendering modes
- Support for foreign currency
- support for smart card